Privacy Policy

Who we are

The Trust was established in 1954 by a testamentary deed and is managed by a Board of Trustees. The funds available for charitable use came from both investments and, more recently, the sale of property built by Mr Samuel Hunter, Miss Hunter’s father.

The Trustees award grants to registered UK charities who support people suffering from arthritis and cancer, physical disability and mental health problems or learning disabilities, or who provide education and training for disadvantaged people.

In the process of assessing and awarding grants the Trust may collect information about organisations and their key contacts. We are committed to being transparent in our handling of personal information and this policy describes the types of information we might collect, how we use it and retain it.

Scope of this policy and your consent

This policy governs our processing of your information in relation to the grant application process and assessment, as well as any forthcoming grant awards.

Consent of use of personal data (contact details) is stated clearly in relevant documents, namely the online grant application forms (Main and Small Grants Programmes).

Using this website & use of cookies

When you visit the website you do not have to give us any personal information about yourself. If you choose to email us or complete an on-line grant application form we will not disclose any of your personal data to third parties except when we have your permission or if we are legally required to do so.

Like many websites, in order to track traffic flows our site uses ‘cookies’. These are text files that identify users’ computers to our server but do not identify individual users. When users enter our site their computers will automatically be issued with cookies. This helps us to develop and improve our site. The data we collect will not be used to identify any user personally.

You can prevent cookies being stored on your computer but please note that doing so may restrict your ability to use the site. If you want to know how to do this please look at the Help menu on your browser.

Information we may collect

The Trust will only collect personal information provided by you in the online grant application forms (Main and Small Grants Programmes): the name, address, email and contact telephone number of a key contact at the organisation. It is optional whether you add alternative contact details and you must have the consent of that person beforehand.

For successful grant applications, additional organisational staff contact names may be supplied during the signing of Grant Award Contracts and Bank Details forms. This may also be applicable during the completion of Progress/ End of Project Reports online. Again, you must have the consent of these individuals beforehand.

How we use your information

We will only process your information where it is necessary for our own legitimate interests, in accordance with the Article 6 (1) (f) lawful basis for processing personal data (under the General Data Protection Regulation or GDPR). Specifically, we may use your information to:

  • Contact you about your grant application
  • Contact you about your grant payment
  • Contact you about the progress of any live grants/ projects funded by the Trust as part of the Trust’s grant monitoring procedures
  • Contact you at the end of your grant/ project to complete an End of Project Report and submit a project budget/ cash flow

 

Sharing and disclosing your information

The Trust will not share or disclose any of your personal data to third parties except when we have your permission or if we are legally required to do so,  or where we appoint data processors to provide services to us.

Online grant application forms include an ‘opt in’ selection for those who are happy for their organisation name and grant awarded to be included on the Trust website, but this will never include personal data.

Where we will store and use your information

The Trust will store all personal data and information on secure IT systems and servers.

How long we will keep your information

We will hold your personal data on our systems in accordance with our Data Retention Schedule, whereby contact details (name, title, email and telephone number) are retained up to three years post-grant/ project end. For unsuccessful applicants, contact details will only be retained for one year post-application.

How we secure your information

The Trust maintains appropriate levels of technological and organisational safeguards to help protect against loss, misuse or unauthorised access, disclosure, alteration or destruction of the information we hold about you.

Unfortunately, no system can be guaranteed as completely secure and there is an inherent risk in transmitting information over the internet. It may be possible for an unrelated party to intercept or access such transmissions unlawfully. If you believe that your personal information under our control has been compromised, please contact us immediately using the details below.

Your rights & choices

If you would like to know what information we hold about you, you may submit a request to us by using the contact details below. We will use reasonable efforts to supply, correct or delete personal information about you on our files within one month as required by law.

Individuals have the following rights under the GDPR:

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erase
  • The right to restrict processing
  • The right to data portability
  • The right to object

 

Changes to this Privacy Policy

This Privacy Policy may be updated from time to time to reflect changes in law. If material changes are made to this Privacy Policy we will notify you by email.

External web links

This site contains links to other websites which are outside our control and not covered by this Privacy Policy. If you access any of these websites using the links provided, please note that they have their own Privacy Policies and you should check these before submitting any personal data. We cannot accept any responsibility or liability for these policies.

International data transfers 

Some of our data processors are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.  Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.
  • Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe.
  • Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US.

 

Contact us

Mrs Sarah Wright, Trust Manager acting as Data Compliance Lead for the Agnes Hunter Trust – Tel: 0131 5385496, s.wright@agneshunter.org.uk.

Address: Miss Agnes H Hunter’s Trust, Davidson House, 57 Queen Charlotte Street, Edinburgh EH6 7EY.